Point of sale for hair salons
From a haircut to a haircare product, Megara brings services, clients and sales together at the till. Your team can bill the whole visit, while you keep track of the business.
See how it works in a salonConfigured for your salon, from a single workstation to multiple locations.
Services & products
Customer history & haircare sales
Which shampoo did your client take home last time? How did it work for her? Customer history gives you a starting point for a personal conversation on her next visit.
Open previous invoices in the client profile to see which haircare products were bought and when. You can return to a product that worked well, ask how much is left at home and offer another bottle if needed. It also gives you a starting point for recommending complementary care.
The business benefit: Your team can pick up on previous purchases even when a different stylist is looking after the client. That makes consultations more personal and creates opportunities for repeat purchases and additional retail sales.
Knowing what clients bought before helps you give more relevant advice and encourage suitable repeat purchases.
Assign sales to the relevant client so they can be found in that client’s invoice history. Before the next consultation, your team opens the relevant invoice and checks the product and purchase date. The conversation establishes how the product worked and what the client needs now. This leads to a specific recommendation: offer the trusted product again or suggest a suitable alternative if their needs have changed.
Cross-selling & haircare recommendations
A conditioning treatment to complement a shampoo, or heat protection for styling: good product recommendations respond to what your clients need. Megara brings configured complementary products into view during the sale, giving your team a specific starting point for the conversation.
Configure complementary products and product categories as recommendations in the administration area. When a linked product or service is entered, Megara automatically displays the configured suggestions in its recommendations panel. Your team can discuss them with the client and add the chosen item directly. Items already entered can be excluded from the suggestions.
The potential of AI recommendations. AI analysis can use sales patterns and products frequently bought together to suggest ideas for new combinations. This can help prepare relevant recommendations for the product range and client consultations. Your team decides which suggestions are professionally sound and suit the client.
A relevant complementary product can generate additional retail sales while offering a clear benefit to your clients.
Enter your selling prices, purchase costs and additional sales in the calculator. See the potential monthly contribution after product and variable selling costs, and assess the opportunity using your salon’s own figures.
Stocktaking, purchasing & control
Colour-care products for clients, shampoo at the wash station and supplies in the stockroom: your product range is part of everyday salon life. Megara connects stock levels, stock movements and sales figures, helping you align purchasing with what your salon actually needs.
Stocktaking at the shelf. Scan product barcodes with your smartphone, enter the quantities counted and assign them to the relevant stock location. Comparing the count with recorded stock makes differences visible. Check retail shelves, salon supplies and the stockroom separately, with clear results to review.
Keep your top sellers in view. Which haircare products do clients buy most often? How do sales develop over the period you select? Top-seller lists highlight popular products. Combined with stock levels and stocktaking results, they help you prioritise reorders, investigate discrepancies and refine your range.
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Track stock. Spot discrepancies. Organise replenishment with clear rules.
From an imported product list to the next delivery, Megara connects supplier data with your stock. Supplier orders follow a clear structure built around reusable import templates, individual order lists and stock thresholds.
Import product data from your suppliers’ lists. Adjust columns, field mappings and data processing to each format using a dedicated import template. Once set up, the template is ready to use again for the next list.
Create individual order lists and document templates for each supplier, with the required product codes, quantities, units and a custom column layout. This gives purchasing a consistent structure, from the order document and goods received to recorded returns.
Set the stock level that calls for replenishment and the quantity to replenish to. Megara calculates what is needed and groups purchasing lists by supplier. At day-end, these lists can be generated automatically and sent to the configured email address, turning repeated stock checks into a defined process.
Clients, vouchers & individual terms
A favourite product, a recurring preference, a special arrangement: regular clients bring their history with them. When your team has the right information to hand, they can build on it.
Megara manages client records centrally. Notes and previous invoices help your team review past purchases and recorded preferences. Individual terms can be assigned to clients or client groups, for example as part of an agreed offer for regulars.
Vouchers and rechargeable customer cards complement personal service. Balances, top-ups and redemptions remain traceable, supporting both gifts and prepaid credit for later visits.
Settle in instead of dictating details. The client self-registration mode lets clients enter their contact details on a device configured for this purpose. While your team prepares for the visit, the record is created directly in the system. We agree which fields are shown for your salon.
Your business benefit: Less data entry at reception and clearer handovers within the team. Relevant offers can encourage return visits. With prepaid credit, you can also see the value still available for future services.
Good service often starts with a well-informed team.
A new client enters her contact details on the tablet provided. Your team does not need to copy them from a paper form later. At her next visit, existing notes and previous invoices help the team pick up on preferences and product purchases. A specialised consultation form or an additional points programme would be planned separately.
Team, permissions & time tracking
A consultation at the front, colour being mixed at the back, and the phone ringing in between. When several people work together, responsibilities and checkout routines need to be clear.
Individual user accounts and appropriate permissions let you decide who can access each function. Discounts, corrections and other sensitive actions can be restricted accordingly. Bookings at the till and completed bills can be associated with the relevant users.
Time tracking supports the recording of working hours. Alongside sales data, this provides a basis for business reporting. If you want to allocate revenue to the stylists who actually performed a service, or split it between several people, we will agree the appropriate recording process with you separately.
A clear basis for revenue sharing. The user closing report includes a basic percentage commission calculation. Together, we check whether the revenue allocation and calculation basis fit your remuneration model. With a suitable setup, it can reduce repetitive calculations.
Your business benefit: Clearer responsibilities, traceable transactions and fewer handover questions. Recorded working hours support your organisation and provide inputs for further analysis.
More clarity for you. Clear responsibilities for your team.
The existing commission calculation is based on revenue recorded in the user closing report. The person taking payment or entering a sale may not have performed the treatment. We therefore check the allocation and calculation basis before use. Different rates for products and treatments, splits between several stylists or full payroll processing require a separately agreed solution.
Pricing, materials & costing
The price of a colour treatment covers more than the visible result: colour, developer, care products, working time and the cost of running your salon. Understanding these factors helps you plan your offer on a sound basis.
Services and products can have variants, options and different prices. Individual terms and scheduled price changes support an offer that fits your business, helping you prepare different service levels or agreed promotions.
Components and standard quantities can be assigned to suitable items. These provide a basis for calculated stock consumption and material costs. Actual quantities used in an individual treatment may differ; the recorded recipe is a costing assumption.
New prices? Prepare ahead. A scheduled price change can be prepared in advance for an agreed date. Your team can coordinate the change and inform clients consistently. This makes it easier to prepare when your offer or costing changes.
Your business benefit: Better visibility of material costs helps you review prices, extras and offers more deliberately. For a complete profitability assessment, you also include working time, payroll, rent and other costs.
Thoughtful pricing gives your services a sound foundation.
A treatment uses a recorded standard quantity of colour and developer. When purchase prices change, you can review the material assumptions behind your costing. Whether to adjust the selling price also depends on treatment time, other costs and your salon concept. Once agreed, a price change can be prepared for the intended date.
Reservations & appointment workflows
One client is coming in for colour, a regular for a cut, with time for a consultation in between. A well-organised appointment plan gives your team direction before the first dryer starts.
With Megara reservations, you assign an appointment directly to a styling chair or wash station. Record the client’s name, start time and duration, and allow a buffer before the next visit. The salon plan shows which places are booked.
Use the plan editor to arrange styling chairs, separate mirrors with shelves and wash stations. Give each place a name and assign reservations to it, so your team can see which workstation is intended for the next visit.
Your business benefit: Appointments and available places are visible in the same plan. If you also want to use an online booking system, we will review which integration and data transfers are possible for your salon.
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Reservations are assigned to specific places in your salon. Appointment duration and buffer times help you prepare for the next visit.
Together, we decide which styling chairs and wash stations should be bookable and which durations and buffers suit your services. Staff scheduling, processing times and transfers from external booking systems are agreed separately based on your requirements and the available integration.
Payments, tips & receipts
The look is finished and the care products are packed. The final step should feel just as good: a clear bill and a straightforward payment.
Cash, connected card terminals and other configured payment methods can be included in the checkout process. Bills can be split and payments recorded across different methods. Tips can also be included in the appropriate workflow.
Take your receipt with you – including by QR code. Depending on your setup, receipts can be printed, saved as PDFs or sent by email. The customer display can also show a QR code for retrieving the invoice. Clients scan it with their smartphone. This digital service requires the appropriate setup and an internet connection.
Your clients can see what they’re paying for. A suitably configured customer display shows the services and products entered, together with the amount. Clients can follow the bill as it takes shape, helping you resolve questions before checkout is complete.
Your business benefit: Clear amounts make questions and checks easier. A digital receipt option can reduce printing and manual sending. Your team can complete the visit in a friendly, transparent way.
An easy checkout leaves room to look forward to the next visit.
Two friends visit your salon together and want to pay separately. Suitable bill-splitting and payment functions support checkout, and existing credit can be included. The customer display lets clients follow the items entered. The QR code then offers an additional digital receipt option when the display and invoice retrieval are configured for it.
Reporting, closing & accounting
Was the day simply busy, or good for business too? Which services sold, which care products went home with clients, and what effect did discounts have? Recorded transactions give you a basis for exploring these questions.
Megara provides reports on sales, products, revenue and other till activity. Average bill values, payment methods, recorded discounts and cancellations help you understand changes. Their meaning depends on how services and products are configured and entered in your salon.
Daily closing, cash balances and cash counting support end-of-day reconciliation. Available accounting exports, including DATEV, can be configured for your accounting workflow. Fiscal functions and the relevant data exports are configured for the individual installation.
The time of day tells a story, too. The hourly report groups revenue by the hour in which transactions were entered. This lets you examine sales patterns throughout the day and compare them with your processes. It reflects entries at the till; actual treatment durations and chair occupancy need additional information.
Your business benefit: A better basis for decisions about your range, prices and processes, with less manual collation at closing time. Assessing profit also requires your full business costs.
Give your business instincts some figures to work with.
A care-product promotion runs for a month. Compare quantities sold, revenue and recorded discounts with a suitable period, taking product costs into account. This helps you judge whether the promotion makes business sense for your salon. The hourly report adds a view of when transactions were entered. Opening days, price changes and unusual circumstances also matter when interpreting the results.
Stored locally. Ready to work offline.
Megara runs on a server right inside your salon. Client details, services, sales, appointments and reservations are stored locally. Your team can work at the till without relying on a constant internet connection.
Booked online. Stored in your salon. Once imported, online reservations are available locally, together with the associated client details. You can still open, edit and reschedule these appointments during an internet outage.
Keep advising. Keep organising. Keep selling. Welcome clients, add appointments, adjust reservations and complete sales: everyday tasks continue over your local network. Your team stays in the familiar system and can focus on clients.
Your client details stay available, your appointments remain editable and your till keeps working.
Mia booked online, and her appointment and client details are already stored in the salon. When the internet connection drops, you open her reservation as usual, move it back by 15 minutes and later complete checkout at the till. Further online bookings are imported once an internet connection is available again.
Multiple salons & shared records
A second location brings new opportunities and more coordination. Which products do both salons carry? Which prices should be shared? Where do you need a separate view of performance?
With appropriately configured synchronisation, selected products, prices and other records can be coordinated across locations. Each location can also be reviewed using its recorded data. Scope, responsibilities and exchange intervals are agreed for your business.
Your business benefit: Shared records can reduce repeated maintenance and support a more consistent offer. Looking at locations individually helps you spot differences and ask more focused questions about their causes.
More locations need clear responsibility for shared records.
We agree which records are maintained centrally, which remain local and how data is exchanged. Connectivity, synchronisation and comparable transaction rules provide the basis for useful location comparisons.
Individual solutions & fresh ideas
A barbershop, hair and beauty studio or salon with several teams: your offer and working style determine the right combination. Together, we connect the areas that will make a practical difference.
These can include services, retail sales, client records, vouchers, time tracking, stock management, payments and suitable integrations. We adapt your product structure, prices, permissions, devices and reports to your business.
Want to explore further? A digital product catalogue at the chair or a suitable QR shop could complement your consultations. We assess these ideas individually using existing Megara functions and your requirements.
A regular agreement. A predictable billing routine. A monthly invoicing function is available for services billed repeatedly. A monthly care agreement is one idea we could assess together using this function. Service entitlements, treatment allowances and payment processing are agreed separately for the specific model.
Your business benefit: A setup that fits your processes can remove unnecessary intermediate steps. It provides a clear starting point and a basis for adding more when your salon needs it.
Individual functions become a process that fits your salon.
We start with your services, prices, devices and existing systems. For a monthly agreement, we also establish invoice items, client allocation and the payment method. The existing invoicing function is one component. A complete membership model with treatment allowances, different terms or automatic collection is assessed and planned separately.
Let’s start with your everyday work.
Your services, your team, your requirements.
Plan your salonThese four areas provide the basis for a suitable proposal:
Together, we use this to plan configuration, integrations and useful extensions.